RULES OF THE MUMBLES YACHT CLUB
INDEX
RULES OF THE MUMBLES YACHT CLUB
1. NAME
The name of the Club shall be: "THE
MUMBLES YACHT CLUB".
2. OBJECTS
The objects of the Club are:
(a)
the encouragement of yacht cruising,
dinghy sailing, windsurfing, motor cruising and racing.
(b)
to provide and maintain suitable
accommodation for the use and benefit of the members.
3. CLUB INSIGNIA
The Club Flag shall be the British Red
Ensign, the Burgee to be a white seagull on a background of divided light and
dark blue and cap badge likewise. The Club button shall bear the same device as
the Burgee with the words Mumbles Yacht Club around the edge.
4. MEMBERSHIP
The Membership of the Club shall consist of
Life Members, Honorary Members, Ordinary Members, Family Members, Cadet
Members, Junior Members, Country Members, Student Members, Winter Members,
Summer Members and Short Term Members.
(a)
Life Members. At a General
Meeting, Life Members may be elected for services rendered to the State or Club
or for any such other reason as the General Meeting shall determine and they
shall not be liable to pay any entrance fee or subscription.
(b)
Honorary Members. The Executive Committee shall have power to elect any person as an
Honorary Member of the Club for such period not exceeding twelve months.
Honorary Members shall not be required to pay any entrance fee or subscription
and shall be eligible for re-election but so that the number of Honorary
Members shall not be significant in proportion to the total membership of the
Club.
(c)
Ordinary Members. Of not less than 18 years of age.
(d) Family Members. Family Members shall be defined as a husband and wife with such of
the children of that family who shall be under the age of 18 years on the date
when the subscriptions became due”
(e)
Cadet Members. Juniors over the
age of 16 years and up to the end of October of the year in which they attain
their 18th birthday.
(f)
Junior Members. Juniors over the age of 8 years and up to the end of October of
the year in which they attain their 16th birthday.
(g)
Country Members. Country members shall be defined as
Ordinary Members whose normal place of residence is not within a radius of 25
miles of the Clubhouse.
(h)
Student Members Student Members shall be defined as persons over the
age of 18 years and under the age of 25 years on the date when their
subscription became due and who are receiving full time education.
(i) Save as prescribed in (j) below, Honorary,
Cadet, Junior, Student Members and the children of Family Members shall not be
entitled:
(i) To
be members of the Executive Committee
(ii) To take any part in
convening any General Meeting
(iii) To
vote at any General Meeting
(iv) To
introduce any visitor to the Club
(v) To
receive any share of the property of the Club or other assets upon its
dissolution.
(j) Cadet, Junior and the children of Family
Members shall be entitled to elect annually a Cadet Member to serve on the
Executive Committee as their representative, with full voting rights.
(k) Applicants for membership shall be
proposed by one member of the Club and seconded by another to both of whom the
applicant shall be personally known. The application shall be made on the form
prescribed by the Executive Committee which form shall bear the signature of
the proposer and seconder and the Executive Committee member sponsoring the
application and be sent to the Honorary Membership Secretary accompanied by the
appropriate subscription and entrance fee which shall be returnable in the
event of that application for membership being rejected.
(l) The names of the
applicants for membership shall be placed before the Executive Committee, which
shall have the right to accept or reject an application without giving any
reason for its decision after the proposal form has been affixed to the Club's
notice board for not less than two days.
On election by the Executive Committee the
names of the applicants shall be entered on the Register of Members.
On election of a new member the Membership
Secretary shall so inform him in writing and provide him or her with a copy of
the rules.
(m) Winter Members. Shall be defined as persons over 18 years
of age joining for the purpose of sailing and racing at the Club with its
members between the months of November to April inclusive. Such Winter
Membership shall expire on 30th April, but a Winter Member may
become an Ordinary Member if he/she shall complete and sign the prescribed form
for conversion to Ordinary Membership and pay 50% of the Ordinary Membership
subscription before the next annual subscription shall become due. Winter
Membership may be renewed for a second and thereafter subsequent years at the
discretion of the Executive Committee on completion and signature of the
prescribed form and payment of the prescribed fee but without paying a further
entrance fee.”
(n) Summer Members. Shall be defined as persons who are members
of another RYA affiliated Club, but who wish to sail and race at the Club with
it’s members during the months of May, June, July, August and September in any
one year.
(o) Short
Term Members. Shall be defined
as persons whose main residence is more than 35 miles from the Clubhouse.
(p) A
Short Term Member or a Summer Member shall be a person whom either the
Commodore, Vice Commodore, Rear Commodore, Honorary Secretary or Membership
Secretary of the Club shall have admitted as a Short Term Member or a Summer
Member, provided that:
(i) He/she shall have
signed the prescribed form and has paid the prescribed fee
(ii) The period of such admission
as a Short Term or Summer Member shall not have been exceeded
(iii) Short Term Members and Summer Members shall
be admitted on such terms and have such privileges of membership as the
Executive Committee may determine.
(iv) A
short Term Member or a Summer Member (so long as they remain a Short Term
Member or Summer Members) may not become an officer or member of any Committee
and shall not be entitled to vote at either an Annual General Meeting or
General Meeting of the Club or act as a proposer or seconder of any candidate
for membership of the Club or introduce any visitor to the Club.
(v)
A
person applying to become a Short Term Member or Summer Member shall not be
obliged to comply with the provisions of rule 4(j) or to pay the subscriptions
specified in rule 5(a) (i) and (ii)
(q)
Senior Members shall
be defined as existing members of Mumbles Yacht Club who are aged 65 or over on
the renewal date of their subscription and who have been members of Mumbles
Yacht Club for a continuous period of five years immediately prior to such
renewal date
5.
SUBSCRIPTIONS
(a) (i) There
shall be an entrance fee payable by all members other than Honorary Members,
Student Members, Cadet Members, Junior Members, Short Term Members and Summer
Members.
(ii) There shall be an
annual subscription payable by all members on 1st November in each year.
(iii) Entrance
fees and annual subscriptions shall be as recommended by the Executive
Committee and passed by an Annual or Special General Meeting of members and
shall become operative as from the 1st November following such a meeting.
(iv) The Annual
subscription payable by each new Ordinary Member of the Club shall be reduced
by one half for each half of the Club's financial year that has elapsed
immediately prior to his election as an Ordinary Member.
(v) In exceptional
circumstances, the Executive Committee shall have the power in its absolute
discretion to waive the entrance fee of a person wishing to rejoin the Club.
(vi) Winter Members shall pay a subscription
at a rate equivalent of 50% of the Ordinary Membership rounded up to the
nearest pound.
(vii) Summer
Members shall pay a subscription at a rate equivalent to 20% of the Ordinary,
Cadet or Junior membership as appropriate for each month of membership of the
Club rounded up to the nearest pound.
(viii)
Short
Term Members shall pay a subscription at a rate equivalent to 10% of the
Ordinary, Cadet or Junior membership as appropriate for each week of membership
of the Club rounded up to the nearest pound.
(ix)
"Single Senior Members shall pay a subscription at a rate
equivalent to 50% of the ordinary membership rounded up to the nearest pound
(x) "Senior husband and wife members shall pay a subscription at
a rate equivalent to 75% of the ordinary membership rounded up to the nearest
pound
(b)
Should the member's subscription not
be paid by November 15th, the Membership Secretary shall write to him
requesting payment and if the subscription is not paid by December 1st, he
shall cease to be a Member of the Club.
6. RESIGNATIONS
Any member may resign his membership by
giving to the Membership Secretary notice in writing to that effect on or
before 31st October. Failing which the member shall be liable for the
subscription due on November 1st following
7. OFFICERS
(a)
The Officers of the Club shall
consist of a Commodore, Vice-Commodore, Rear-Commodore, three Trustees,
Honorary Treasurer, Honorary Secretary, Honorary Membership Secretary and
Sailing Captain.
(b) The Officers shall retire annually but
shall be eligible for re-election without nomination at the Annual General
Meeting. The retiring Commodore shall be an ex-officio member of the Executive
Committee for the ensuing year.
8. ANNUAL MEETING
The Club Year shall end on the 31st
October. The Annual General Meeting shall be held at such time as the Executive
Committee deem fit within three months of the first day of November in each
year, but so that fifteen months shall not elapse without an Annual General
Meeting. Twenty one clear days notice at least, specifying the place, day, hour
and business of meeting shall be sent to each member.
Nominations for Officers and the Executive
Committee shall be in writing, addressed to the Secretary and delivered to the
Clubhouse not less than five clear days before the date of such meeting and
shall contain the consent of the person nominated.
9. MANAGEMENT
The management of the Club shall be
conducted by the Executive Committee as hereinafter defined.
10.
EXECUTIVE COMMITTEE
(a)
The Executive Committee shall
consist of not more than nine members exclusive of the Officers and the Cadet
Member.
(b) At the Annual General Meeting one third of
the Executive Committee shall retire but shall be eligible for re-election
without nomination. No member shall serve on the Executive Committee for more
than three years without offering himself for re-election.
For the purpose of this rule a member
retiring during the course of the year shall be deemed to retire at the Annual
General Meeting. The Cadet Member shall retire at the Annual General Meeting.
(c) If a member of the Executive Committee
absents himself for three consecutive meetings without a satisfactory
explanation to the Honorary Secretary it shall be considered that he wishes to
resign.
(d) The Executive Committee shall have power
to fill vacancies in offices until the next Annual General meeting and shall
also have power to co-opt members with special qualifications for such time as
they think necessary but such co-opted members will have no vote at any
Executive Committee meeting.
(e) The Executive Committee shall meet
whenever necessary and at least once a month, or at any time upon the request
of seven members of the Executive Committee. Each Executive member shall
receive a notice by post of every Executive Committee Meeting at least three
days before the meeting is held.
(f) The Senior Flag Officer present shall preside
at all Committee Meetings and if none are present then the Committee shall vote
a Chairman from among their number.
(g) All Committee decisions shall normally be
made by a show of hands, but the Chairman shall have the power to take a
ballot. Any such ballot shall be made by each member on a separate
unidentifiable slip of paper which shall, after mixing and counting, be
scrutinised by two members of the Committee. In the event of a tie the Chairman
of the meeting shall have a second or casting vote.
(h) The Committee shall appoint
Sub-Committees should they deem it necessary from other members of the
Committee with powers to co-opt any other members of the Club.
(i) The Committee by a
majority may, and shall, at the requisition of any twenty-five members stating
the business for which it is required instruct the Honorary Secretary to call a
Special Meeting of members and such notice calling a Special General Meeting
shall be sent through the post at least twenty-one clear days before the date
of the proposed meeting.
(j) The Secretary
shall keep a true record of the Minutes of all meetings and perform any other
such duties as are required of him by these rules and by resolution of the
Committee.
(k) The Membership
Secretary shall keep a list of names and addresses of all members and keep such
records as are necessary to account for all monies received by him and all
receipts of membership cards issued by him.
11.
DISCIPLINARY ACTION
The Executive Committee shall have power to
reprimand, suspend for any period not exceeding six calendar months, or expel
any member who shall infringe any rule, regulation or bye-law of the Club, or
whose conduct at any time is in the opinion of the Executive Committee
detrimental to the Club, or is in the opinion of the Executive Committee
detrimental to the interests of the Club, or if in the opinion of the Executive
Committee the interests of the Club so require PROVIDED THAT no member shall be
reprimanded, suspended or expelled;
(a)
Unless he has first been summoned in
writing to appear before a meeting of the Executive Committee to explain his
conduct, and
(b)
Unless in the case of suspension or
expulsion a majority of two-thirds of the members of the Executive Committee
then present shall vote for his suspension or expulsion, or unless in the case
of a reprimand a simple majority of the members of the Committee then present
shall so vote, and
(c)
Unless he has received seven days
notice in writing of the meeting before which he is summoned and such notice
contains a statement of the charge or complaint against him.
The Executive Committee shall have power to
exclude such member from the Club House and from Club Activities until the
relevant Executive Committee meeting is held to consider the matter. The voting
at any such meeting shall be by ballot
12.
FINANCE
(a)
The Executive committee shall (inter
alia) be authorised to open a banking account. in the name of the Club, all
cheques thereon to be signed by the Honorary Treasurer and Honorary Secretary.
(b)
All payments shall be authorised by
the Executive Committee or the Finance Committee. Payments shall be made by
cheque and a receipt obtained for all amounts. The Honorary Treasurer shall
keep correct accounts of all monies received and paid out by him and he shall
prepare an annual account and balance sheet setting forth the assets and
liabilities of the Club as on the 31st October each year and shall hand same to
such Auditor as the Executive Committee may appoint. A printed copy of the
Balance Sheet shall be made available for each member.
(c)
The Executive Committee on behalf
of the Club shall have power to borrow such sums as may be necessary for the
purpose of carrying on the affairs of the Club and financing it's activities.
(d)
The Executive Committee may invest
any monies belonging to the Club in such investments as they may at their
discretion think fit, and may from time to time realise or vary such
investments and may charge the same as security in respect of any borrowing
made on behalf of the Club. Such investments shall be made in the names of the
Club's bankers as nominees.
13.
CUSTODY OF CLUB PROPERTY
The property and assets of the Club shall
be vested in three trustees, in whose names all securities and investments
shall be made (except as otherwise stated) and the same and all assets and
property of the Club shall be held by them in trust for and for and under the
control and direction of the Executive Committee. Any member ceasing to belong
to the Club by death, resignation or expulsion or should he compound with his
creditors shall not (except as regards any debt owing to the member by the
Club) have any claim or be entitled to participate in any of the effects and
property of the Club, or have any part of his annual subscription returned to
him/her.
14.
RULES
A copy of the Rules shall be given to each
member on his joining the Club, and payment of his subscription entitles the
member to enjoy every benefit of the Club, so also it shall distinctly imply
his submission to the rules and to any bye-laws made by the Executive Committee
in conformity with the rules.
For the purposes of these rules where the
context so admits the words importing the masculine gender shall also include
the feminine gender.
15.
ALTERATION TO RULES
No rule shall be altered or suspended or
new rule made except at an Annual or Special General Meeting of members of the
Club. The majority to alter, suspend or add to the rules shall be as follows:
in the proportion of two to one on a show of hands. Every proposal to alter,
suspend or add to the rules must be notified to the Secretary 14 days before
the notification to the member of such Annual or Special General Meeting and
the effect notified to all members in the Notice convening the meeting. Upon
any alteration, or amendment or addition to the Rules, the Secretary shall give
written notice of the alteration, amendment addition to the Chief Constable,
the Town Clerk and the Clerk to the Magistrates within 21 days of the said
alteration, amendment or addition.
16.QUORUM
A
quorum shall be as follows:
(a) At all General Meetings twenty-five (25)
(b)
At Executive Committee Meetings five
(5)
(c)
At Sub-Committee Meetings a
majority of the members of the Sub Committee.
(d)
At Sailing Committee Meetings five
(5) and the quorum for the House Management Committee shall be four (4) and the
quorum for the Social Committee shall be four (4).
(e)
The Officers of the Club shall be
ex-officio members of all committees and sub-committees.
17.
USE
OF CLUB PREMISES
(a)
The Executive Committee shall have
power to make from time to time such Regulations for the use of the Club
premises as it may think fit.
(b) The Executive Committee shall have
absolute discretion to prohibit any games being played on the Club premises
which they may deem to be unlawful or undesirable or injurious to the interest
of the Club.
(c) The Executive Committee shall have power
in its absolute discretion to close the Club premises at any time for any
purpose and for any period.
(d) Every member shall before leaving the
Club premises pay any charges incurred by him whether on his own account or for
a visitor and no credit shall be permitted.
(e) No member or person under the age of 18
years shall purchase or be bought or consume intoxicating liquor on the Club
premises.
18. SUPPLY OF INTOXICATING LIQUOR AND GAMING
MACHINES
(a) The permitted hours for the sale of
intoxicating liquor shall be fixed (and may be varied from time to time) by the
House Management Committee in accordance with the statutory provisions for the
time, being in force.
(b)The House
Management Committee will manage the purchase for the Club and the supply by
the Club of intoxicating liquor.
(c) The Executive Committee shall administer
the proceeds of any gaming machines, operated under Part III of the gaming act
1968, and shall apply such proceeds for the exclusive benefit of the Club
members in such manner as the Executive Committee shall determine.
(d) A separate bank account shall be kept,
known as “The Gaming Machine Account”, the signatories to the account shall be
the Commodore, the Honorary Secretary and one authorised member of the
Executive Committee, it being a requirement that the cheques shall be signed by
all three.
(e) The machines shall be opened only in the
presence of the three signatories, or in the presence of two or more authorised
members of the Executive Committee, the proceeds being banked each week.
(f) Annual accounts shall be
kept showing the proceeds realised from the machines and the application of
such proceeds. Copies of any such accounts shall be forwarded to the Betting
and Gaming Licensing Committee on request.
19.
SAILING COMMITTEE
(a)
All arrangements for yachting
events, races, courses, handicaps, time-keeping and parking of dinghies shall
be in the hands of the Sailing Committee.
(b)The Sailing
Committee shall consist of two members of the Executive Committee elected
annually by that Committee, with powers to invite the Class Captains of the
recognised classes sailing in the Club.
(c)
The Sailing Committee shall elect
from its members a Secretary.
(d) If a member of the Sailing Committee
absents himself for three consecutive meetings without a satisfactory
explanation to the Secretary it shall be considered that he wishes to resign.
(e)
The Sailing Committee shall at the
beginning of each season prepare a programme of sailing events for the season
which shall be submitted to the Executive Committee for their approval before
being printed.
(f) The Sailing Committee shall keep a record of
the results of all races.
(g) The Sailing Committee shall have power to
appoint representatives to represent the Club on any Joint Regatta Committee
with any other Club or Clubs.
(h) The Sailing Committee shall prepare an
annual budget estimate for submission to the Finance Committee, before the 1st
November each preceding year. Once approved by the Executive Committee, Sailing
Committee shall have the power to spend and raise income within the overall
limits of their budget, subject to any amendment by the Executive Committee
from time to time.
20.
HOUSE MANAGEMENT COMMITTEE
(a)
All arrangements for the management
of the Clubhouse including conduct of members therein and catering and
refreshments shall be in the hands of the House Management Committee.
(b)
The House Management Committee shall
consist of two members of the Executive Committee elected annually by that
Committee.
(c)
The Chairman of the House
Management Committee shall be elected annually by the Executive Committee.
(d)
The House Management Committee shall
elect from its members a Secretary.
(e)
If a member of the House Management
Committee absents himself for three consecutive meetings without a satisfactory
explanation to the Secretary it shall be considered that he wishes to resign.
(f)
The House Management Committee
shall prepare an annual budget estimate for submission to the Finance
Committee, before the 1st November each preceding year. Once
approved by the Executive Committee, House Management Committee shall have the
power to spend and raise income within the overall limits of their budget,
subject to any amendment by the Executive Committee from time to time.
21.
SOCIAL COMMITTEE
(a)
The co-ordination of social events
for the Club shall be in the hands of the Social Committee.
(b)
The Social Committee shall consist
of two members of the Executive Committee elected annually by that Committee
with power to co-opt any other members of the Club
(c) The Chairman of the Social Committee
shall be elected annually by the Executive Committee.
(d)
The Social Committee shall elect
from its members a Secretary.
(e)
If a member of the Social Committee
absents himself for three consecutive meetings without a satisfactory
explanation to the Secretary it shall be considered that he wishes to resign.
(f)
The Social Committee shall from
time to time prepare a programme of forthcoming social events which shall be
submitted to the Executive Committee for their approval before being printed.
(g) The Social Committee shall prepare an
annual budget estimate for submission to the Finance Committee, before the 1st
November each preceding year. Once approved by the Executive Committee, Social
Committee shall have the power to spend and raise income within the overall
limits of their budget, subject to any amendment by the Executive Committee
from time to time.
22.
TRAINING COMMITTEE
(a) All arrangements for training, including
the management of RYA recognised teaching and training of trainers, instructors
and coaches shall be in the hands of the Training Committee.
(b) The Training Committee shall consist of
two members of the Executive Committee elected annually by that Committee, with
power to co-opt any other members who have a specific interest in training. The
principal of any Mumbles Yacht Club RYA Recognised Teaching Establishment shall
be an ex-officio member.
(c)
The Chairman of the Training
Committee shall be elected annually by the Executive Committee.
(d) The Training Committee shall elect from
its members a Secretary.
(e) If a member of the Training Committee
absents himself for three consecutive meetings without a satisfactory
explanation to the Secretary it shall be considered that he wishes to resign.
(f)
The Training Committee shall
prepare and publish training programme and keep records of the results of
training.
(g)
The Training Committee will be
responsible for maintaining all Club training boats and equipment and jointly,
with the Sailing Committee, for maintaining boats and equipment used in common
with them.
(h) The Training Committee shall prepare an
annual budget estimate for submission to the Finance Committee, before the 1st
November each preceding year. Once approved by the Executive Committee,
Training Committee shall have the power to spend and raise income within the
overall limits of their budget, subject to any amendment by the Executive
Committee from time to time.
23 FINANCE
COMMITTEE
(a)The Finance Committee shall consist of the
Commodore, Vice Commodore, Rear Commodore, Honorary Secretary, Honorary
Treasurer, Honorary Membership Secretary, Sailing Captain and the Chairmen of
the House Management, Social and Training Committees.
(b)The Chairman of the Finance Committee shall be the
Honorary Treasurer and in his absence, the most senior Flag Officer present.
(c) The Finance Committee shall appoint a
Secretary for the Committee.
(d) The Finance Committee shall receive the
budget estimates from each Committee and prepare an annual budget for the Yacht
Club before the 1st November each preceding year. Once approved by the
Executive Committee, Finance Committee shall have the power to monitor spending
by each Committee, to ensure that the overall limits of the budget are adhered
to and that cash-flow forecasts are not exceeded.
(e) The Finance Committee will prepare and
maintain an on-going business plan and report on all financial matters to the
Executive Committee.
(f)
The Finance Committee will approve
all accounts for payment and report thereon to the Executive Committee.
24.
TEMPORARY MEMBERS
(a)
The Executive Committee shall have
power to grant temporary membership to any member of a recognised yacht club
for any period and upon such terms as they may decide, but in no event shall
any temporary membership become effective until the expiration of two clear
days from the date upon which application for such temporary membership (giving
the name and address of such proposed temporary member) shall have been
submitted to and approved by the Executive Committee.
(b)
Temporary members are not entitled
to introduce guests to the Club. Temporary members shall not become Officers of
the Club nor shall they be entitled to vote at any meetings nor to receive any
share of the property of the Club upon its dissolution.
25. VISITORS
(a)
A member introducing any person as a
visitor shall enter the name and address of such person in a book to be kept
for that purpose.
(b)
No visitor so introduced shall pay
for any food or drink supplied by the Club and any such payment shall be made
by the introducing member. All visitors shall leave the Club before or at the
same time as the introducing member.
(c)
No person shall be introduced into
the Club on more than six occasions in any year.
(d)
No person who has been refused
membership of the Club shall be admitted to the Club premises.
26. A member of any Club recognised by the
Royal Yachting Association (a list whereof is contained in the Year Book of the
said Association) may be authorised to use the premises of the Club by any
member of the House Management Committee of the Club. Such authorisation shall
specify between which dates, not being more than 14 days apart, the said person
may so use the premises.
27. Any person who is a competitor in any
race sponsored or organised by or on behalf of the Club, and any person who is
a member of the crew of such competitor for the purposes of the race is
entitled to use the Club premises within a period of twenty four hours before
and after the race in which they are competing.
28. Intoxicating liquor may be sold to or for
consumption on the premises by those persons over the age of 18 who are
entitled to the use of the premises of the Club in pursuance of Rules 24 and
25.
29. The Honorary Secretary or any other
person who has received the authority of two members of the House Management
Committee may expel temporarily or permanently any person who has the right to
the use of the Club premises only under Rules 24, 25, 26 and 27.
30. BYELAWS
The Executive Committee shall from time to
time make, repeal and amend all such Byelaws and Regulations (not inconsistent
with these Rules) as they shall think expedient for the internal management of
the clubhouse and well being of the Club.
All such Byelaws and Regulations shall be
binding upon the members until repealed by resolution of a General Meeting of
the Club.
31.
DISSOLUTION
If at any General meeting a resolution for
the dissolution of the Club shall be passed by a majority of the members
present and any such resolution shall at a Special General Meeting held not
less than one month thereafter (at which not less than one half of the members
shall be present) be confirmed by a resolution in support of which at least two
thirds of those voting vote, the Trustees at the direction of the General
Committee shall thereupon or at such future date as shall be specified in such
resolution proceed to realise the property of the Club and after the discharge
of liabilities shall transfer or give the balance to an organisation having
similar aims and objectives to The Mumbles Yacht Club. Upon completion of the
transfer, the Club shall be dissolved.
MYC RULES